The Fleet workgroup is responsible for purchasing and/or leasing and maintenance of all vehicles and equipment used by the County Sheriff's office, other County departments, and Public Works Administrative Services, Engineering, and Operations. The staff consists of a Fleet Manager, two purchasing/warehouse staff members, one lead mechanic, one journeyman mechanic, and four vehicle/equipment mechanics who are invested in the safe, reliable, and efficient operation of 372 sedans, pickups, and heavy construction equipment and various non-rolling stock.
Fleet is divided into two workgroups County Fleet and Public Works Fleet. Both workgroups use a Preventative Maintenance Inspection (PMI) Program as a foundation to manage their fleets. The PMI Program is the care of the vehicle that will guarantee top dependability and maximum life from numerous critical vehicle components. It is a carefully organized system of inspections made at regular mileage and/or calendar day intervals, combined with immediate attention to all reported defects using a Driver Vehicle Inspection Report (DVIR) and/or reports by the vehicle operators. The purpose is to provide a comprehensive inspection to meet all federal and state safety requirements. It also allows us to predict component failure and maintain a lower vehicle cost life cycle.
An equally important management tool used by Fleet is a planned acquisition cycle. The acquisition plan is used as a guide for replacement of vehicles based on many variables. The ideal vehicle replacement would occur before the need for major repairs. Utilization also plays a big part in the replacement decision. A vehicle that has low mileage or hours used each year may be taken out of the fleet and not replaced. The cost of maintaining this equipment, even if it is not used, may be too high.
There are exceptions to this strategy, such as seasonal equipment that are designed for a specific function. Public Works utilizes an Equipment Acquisition Committee, which meets annually, to review the acquisitions planned for the next five years. This committee consists of Fleet, Operations, and Administrative personnel who decide on new equipment to be added to the list. The committee also decides what vehicles and equipment need to be replaced.
Another critical component of Fleet is our dedicated staff from the Purchasing and Warehousing section. These two employees are responsible for parts ordering, requisitions, and research; inventory tracking; vehicle movement and delivery; and meeting with sales associates. They interact on a daily basis with all workgroups within Public Works. Additionally, they are responsible for semi-annual parts inventory; shipping and receiving parts, equipment and office supplies; and completing over 200 parts requests monthly.