FleetFleet is divided into two workgroups, County Fleet and Public Works Fleet. Both workgroups use a Preventative Maintenance Inspection (PMI) Program as a foundation to manage their fleets. It is a carefully organized system of inspections made at regular mileage and/or calendar day intervals. Combined with immediate attention to all reported defects using a Driver Vehicle Inspection Report (DVIR) and/or reports by the vehicle operators, the PMI Program ensures more efficient vehicle operation and maximum life. The purpose is to provide regular, comprehensive inspections to mitigate potential component failure and meet all federal and state safety requirements. Periodic maintenance also helps to lower vehicle cost and afford a longer lifecycle.
The Fleet workgroup is responsible for purchasing and/or leasing and maintenance of all vehicles and equipment used by Public Works, the County Sheriff's office, as well as all other County departments. The Fleet staff are invested in the safe, reliable, and efficient operation of numerous vehicles including sedans, vans, pickups, heavy construction equipment, and various non-rolling stock.
An equally important management tool used by Fleet is a planned acquisition cycle. The acquisition plan is used as a guide for replacement of vehicles based on many variables. The ideal vehicle replacement would occur before the need for major repairs. Utilization also plays a big part in the replacement decision. Some vehicles, may be removed from the fleet and not replaced, even though they have low mileage or hours. This would be due to the high cost of maintenance and minimal usage.
Seasonal equipment designed for a specific function may be the exception to this plan. Public Works utilizes an Equipment Acquisition Committee, which meets annually, to review the acquisitions planned for the next five years. This committee consists of Fleet, Operations, and Administrative personnel who decide on what equipment can be kept and what needs to be replaced and when. Another critical component of Fleet is parts purchasing and warehousing. This division is responsible for researching needed parts, ordering parts, inventory tracking; vehicle pick-up and delivery; and meeting with vendors. Daily interaction with Public Works employees, other County departments, and vendors happens on a daily basis.