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500 NW Sixth Street, RM 170
Grants Pass, OR 97526
Phone: (541) 474-5240
Fax: (541) 474-5246
Email: 
Hours: 8:30-12:00 & 1:00-4:00, Monday - Friday. ***Passport Applications & Marriage Licenses Accepted 8:30-11:45 & 1:00-3:45, Monday - Friday.
Basic Recording

This Office Cannot:
 

  • Give legal advice
  • Help you fill out documents
  • Tell you what kind of documents to use
  • Offer Notary service

If you have questions about preparing a document for recording, please consider contacting an Attorney, Paralegal or Title Company.

 

How to record a document:

         

By Mail:      Mail documents with payment to:

                        Josephine County Clerk
                        P.O. Box 69
                        Grants Pass, OR 97528

 

Please include a self-addressed / stamped envelope to expedite the return of your document.

                 

In Person:    Our office is located at:

                          Josephine County Courthouse 
                         500 N W  6th Street, Room 170                
                         Grants Pass, OR 97526

 

                          Office Hours:    8:30-12:00 - 1:00-4:00,  M-F

E-Recording Services:     Josephine County Clerk's Office offers electronic recording (eRecording). This service allows you to record your documents faster and more efficiently than if documnets are mailed. Documents must be submitted via a third party vendor. If you would like more information, or to start eRecording, please contact one of the following vendors:

Simplifile (800) 460-5657
CSC eRecording Solutions (866) 652-0111
Indecomm (877)272-5250
eRecording Partners Network (EPN) (888) 325-3365


 

 

Basic Recording Standards:

 

Your document must:

 

  • Be on paper no larger than 8 ½ X 14
  • Have a font no smaller than 8 point.
  • Be on paper heavy enough not to allow bleed-through from the back side when copied.
  • Have a blank space in the upper right corner of the first page at least 3 inches wide and 2 inches tall to accommodate our recording sticker. If this space is not provided, an extra page must be added to your document at a charge of $5.00.

 

The first page of your document must contain:

 

  • The name(s) of the transaction(s)
  • The name(s) of the grantor(s) and grantee(s)
  • The name and address to whom the document is to be returned.
  • The true and actual consideration paid for the transfer (instruments conveying title).
  • Tax statement information (instruments conveying title).
  • Information required for the County Clerk Lien Record including the name of the claimant, name of the debtor, amount of the lien.
  • Name & address of Assignee (Assignment of Trust Deed & Assignment of Mortgage).

If your document lacks any of the above items, a $20.00 non-standard fee will be added to the recording fee. (ORS 205.327)

 

 

Legal Description Requirements:

  • Metes and Bounds
  • Lot and Block Subdivision
  • Partition Plat and Parcel Number

       Tax Lot numbers are not sufficient for use as a legal description. (ORS 93.600)

 

 Recording Fees:

 

  • All fees must be paid at the time of recording.
  • Payment Options: Cash, Check or Money Order (Payable to Josephine County Clerk)
  • In person only:  VISA, MasterCard and Discover (third party convenience fee applies)

            Fee Schedule (effective June 4th, 2018)

To avoid delays, we suggest a NOT TO EXCEED check accompany your request.

 

                  

The information provided on this web-site is basic information only. Please feel free to call or e-mail our office with any questions you might have or for more information.

 

Phone: 541-474-5240

Fax: 541-474-5246

Email: clerk@co.josephine.or.us

 

 

 

  



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